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Record expenses, bills and receipts

Updated 17 Oct 2026 · About 1 min read

Use Finance › Expenses & bills for everything the company spends: utilities, phone & internet, travel, petrol, stationery, software, professional fees, repairs and more.

  1. Tap Record expense.
  2. Fill in Description, Amount and Date.
  3. Choose the Category (account) that fits, for example: 6200 Utilities (TNB, water), 6300 Telephone & internet, 6400 Transport & travel, 6500 Professional fees (audit, secretarial, tax agent), 6600 Bank charges, 6700 Marketing, 6800 Printing & stationery, 6850 Software & subscriptions, 6950 Repairs & maintenance, 6990 General expenses.
  4. Pick the Supplier and type the bill/receipt number (optional but recommended for audit).
  5. Choose Already paid + Paid from (bank, cash or director), or Unpaid (bill) to pay later.
  6. Attach the receipt (PDF or photo) and Save.

Find and filter

Use the chips All / Unpaid / Paid and the month picker. The top cards show this month's spending and unpaid bills.

Buying equipment?

A laptop, furniture or machine used for years is an asset: choose 1500 Property, plant & equipment. Depreciation is recorded later with a journal (Pro).